Illinois State Museum Society

Natural Sciences Registrar (Two-Year Term position)
Illinois State Museum Society · Springfield, Illinois

The Illinois State Museum Society is a 501(c)(3) charitable organization founded in
1952. Since its inception, the Society has provided valuable support - through both
financial resources and advocacy - for the programs and operations of the Illinois State
Museum. We are looking for the right person to join us in furthering the Museum’s
efforts to study, collect, and interpret Illinois’ land, life, and people.

This Natural Science Registrar plays an important role in the museum’s collections team
under the direction of the Curator of Zoology. The registrar will assist with the
digitization of specimens and associated records and monitor the safety and storage
environments for the three collection areas of Zoology, Geology, and Botany. The
position will be focused (40%) on registration needs for the Zoology collection, (40%)
for the Geology collection, and (20%) on the Botany collection. The Natural Science
registrar is instrumental in the creation and organization of collections records, from
hard copy cataloging to processing digital data, metadata, and digital images, to tracking
object workflows in the three collections.

Responsibilities include conducting collections inventories, photographing objects,
scanning or otherwise digitizing data files, cataloging duties as assigned, supplemental
research, and maintenance of data associated with the collection(s) records. Additional
responsibilities include assessing object conditions and rehousing objects according to
museum best practices. To be successful in this position the candidate must have
experience handling a range of natural history specimens and using archival materials in
caring for natural sciences objects and specimens or similar museum collection objects.

The Registrar will join the collections team in the ongoing migration of collections data
to a new collection management system. This system serves the diverse needs of the
ISM collection. The ISM collection consists of artifacts and specimens related to the
Natural and Cultural history of the state of Illinois with extensive collection holdings in
the fields of Anthropology, Art, Botany, Geology, History, Library Science, Paleontology,
and Zoology. The Natural Science Registrar will play a key role in the future of ISM
collections data management and care and conservation of collection objects.
This candidate will need to be diversity, equity, accessibility, and inclusivity (DEAI)
focused and help foster a work environment that is safe and welcoming. This candidate
will be willing to work as part of a team, as well as work independently.

• Bachelor’s degree in Museum Studies, Museology, or Natural Science subject
areas, with an emphasis in the fields of Zoology, Botany, or Geology
(especially Paleontology).
• Excellent research and writing skills
• Knowledge and experience with digital database software in a museum or
similar cultural institution setting
• Knowledge and experience with handling and caring for natural history
• Working knowledge of DEAI

The Natural Sciences Registrar is employed by the Illinois State Museum Society, the
non-profit dedicated to supporting the Illinois State Museum. The individual will not be
employed by the State of Illinois.

ISM Research and Collections Center, 1011 E. Ash St. Springfield, IL 62703

This position is 37.5 hours a week. The schedule is Monday-Friday 8:30-5:00 with an
hour lunch break. (Two-Year Term)

SALARY: $36,500 annually


Health, dental, vision, life insurance coverage, retirement program, vacation time, sick leave, personal days, and paid holidays.



Send a cover letter, resume, and contact information (phone and email) for three
professional references in a single PDF document to: the Director of Collections and
Research, Robert Sill at




The Illinois State Museum Society is an equal opportunity employer.